Privacy Policy

This Privacy Policy explains how Agile Falcon Strategic Group LLC ("we", "us", "our") collects, uses, shares and protects personal information when you use our meeting scheduling application and related websites (together, the "Service"), whether through our website, our web application, or our mobile applications for iOS and Android.

By using the Service you agree to the practices described in this policy. If you do not agree, please do not use the Service.

1. Who we are

Agile Falcon Strategic Group LLC is a limited liability company registered in the Commonwealth of Virginia, United States, operating since 2019. We organise strategic summits and conferences and provide related services.

• Registered office: 20 Gallery Rd, Stafford, VA 22554, United States
• Operating office: 1300 I Street NW, Suite 400E, Washington, DC 20005, United States
• Email: su*****@***********sg.com
• Telephone: +1 202 788 5661
• Website: agilefalconsg.com

2. Information we collect

We collect the following categories of information.

2.1 Information you provide directly

• Account information: name, email address, telephone number, and password.
• Profile information: job title, employer or organisation, industry, profile photograph, and any biography or profile details you add.
• Meeting information: meetings you request, accept or decline; proposed times; meeting subject or agenda; notes and messages you exchange with other participants through the Service.
• Availability information: the times you mark as available or unavailable.
• Event registration information: the events or summits you are attending, and any registration reference associated with your attendance.
• Communications: messages you send to our support team.

2.2 Information collected automatically

• Device and technical information: device type, operating system and version, browser type, language settings, and unique device identifiers.
• Log information: IP address, access times, pages or screens viewed, and actions taken within the Service.
• Cookies and similar technologies: see Section 8.

2.3 Information from third parties

• Calendar integrations: where the Service offers a calendar integration and you choose to connect a calendar account, we access availability information as required to schedule meetings. We access only what is necessary for that purpose, and we do not read the content of unrelated calendar entries. You may disconnect the integration at any time.
• Event organisers: where you are attending an event we operate or support, we may receive your registration details from the organiser.

3. How we use your information

We use personal information for the following purposes:

• Providing the Service — creating and maintaining your account; scheduling, confirming, changing and cancelling meetings; displaying your availability and profile to other participants.
• Communications — sending booking confirmations, reminders, changes and cancellations by email, SMS or push notification.
• Support — responding to your questions and resolving problems.
• Safety and security — detecting and preventing fraud, abuse, and unauthorised access.
• Improving the Service — understanding how the Service is used so that we can improve it.
• Legal compliance — complying with applicable law and enforcing our terms.

Legal bases (for users in the European Economic Area and United Kingdom). We process personal information where it is necessary to perform our contract with you, where we have a legitimate interest that is not overridden by your rights, where we have your consent, or where we are required to do so by law.

4. How we share your information

4.1 With other users of the Service

This is the most important sharing to understand. The Service exists so that people can arrange meetings with one another. When you request or accept a meeting, the other participant will see your name, job title, organisation, profile photograph, and the meeting details. They may also see other profile information you have chosen to make visible.

4.2 With event organisers

Where the Service is used in connection with an event, the organiser of that event may receive information about meetings scheduled at their event, including participant names and meeting counts.

4.3 With service providers

We use third parties to operate the Service. They may access personal information only as needed to perform services for us, and are contractually required to protect it and not to use it for their own purposes. These providers fall into the following categories:

• Hosting and infrastructure providers, who store the data that runs the Service
• Email, SMS and push notification delivery providers, who send booking confirmations and reminders on our behalf
• Analytics and crash reporting providers, who help us understand usage and diagnose faults
• Calendar providers, where you have chosen to connect a calendar account

We maintain a current list of the service providers we use. If you would like to know which providers process your information, email su*****@***********sg.com and we will tell you.

4.4 For legal reasons

We may disclose information where we believe in good faith that it is required by law, legal process, or a governmental request, or where necessary to protect the rights, property or safety of Agile Falcon Strategic Group LLC, our users, or the public.

4.5 Business transfers

If we are involved in a merger, acquisition, or sale of assets, personal information may be transferred as part of that transaction. We will notify you before your information becomes subject to a different privacy policy.

5. International transfers

We are based in the United States and our servers are located in the United States. If you access the Service from outside the United States, your information will be transferred to, stored in, and processed in the United States, where data protection laws may differ from those in your country. Where required by law, we put appropriate safeguards in place for such transfers.

6. How long we keep information

We keep personal information for as long as your account is active and for as long as needed to provide the Service.

• Account and profile information — until you delete your account, then removed within 30 days
• Meeting and booking records — 24 months after the relevant event
• Support correspondence — 24 months
• Log and technical data — 12 months
• Records required by law — for the period required by applicable law

7. Your rights and choices

Depending on where you live, you may have the following rights:

• Access — request a copy of the personal information we hold about you.
• Correction — ask us to correct information that is inaccurate or incomplete.
• Deletion — ask us to delete your personal information. See our Account Deletion page.
• Portability — receive your information in a portable format.
• Objection and restriction — object to or ask us to restrict certain processing.
• Withdraw consent — where we rely on consent, withdraw it at any time. This does not affect processing carried out before withdrawal.
• Non-discrimination — we will not treat you differently for exercising your privacy rights.

To exercise any of these rights, email su*****@***********sg.com. We will respond within the time required by applicable law. We may need to verify your identity before acting on your request.

If you are in the European Economic Area or United Kingdom and believe we have not handled your information properly, you have the right to complain to your local data protection authority.

8. Cookies and similar technologies

Our website and web application use cookies and similar technologies to keep you signed in, remember your preferences, and understand how the Service is used. You can control cookies through your browser settings, though disabling them may affect how the Service works.

9. Security

We use technical and organisational measures designed to protect personal information, including encryption of data in transit, access controls, and regular backups. No method of transmission or storage is completely secure, and we cannot guarantee absolute security. If we become aware of a breach affecting your personal information, we will notify you and the relevant authorities where required by law.

10. Children

The Service is intended for business professionals and is not directed to children. We do not knowingly collect personal information from anyone under 16. If you believe a child has provided us with personal information, contact us at su*****@***********sg.com and we will delete it.

11. Changes to this policy

We may update this Privacy Policy from time to time. We will post the updated version on this page and change the "Last updated" date. If the changes are significant, we will notify you by email or through the Service before they take effect.